HOLIDAY ACCOMMODATION BOOKING TERMS & CONDITIONS
Please take a few moments to read the following LJ Hooker Kingscliff conditions of letting.
We, Us, Our, Agent – means LJ Hooker Kingscliff, it’s servants and agents. Tenant, Guest, You – means the lessee of the defined holiday premises. By booking a holiday rental property with us and paying the rental deposit, you agree that you will be bound by, and personally responsible for performance of your obligations under these conditions of letting.
a) A provisional booking may be made through our website www.tweedcoastholidays.com.au or by email or phone to our office LJ Hooker Kingscliff. Provisional bookings are held for 24 hours only pending receipt of the Deposit. The minimum stay is 3 nights.
b) A deposit of 50% of the total cost of your booking plus the non-refundable $50 (Incl. GST) booking fee is required upon reservation to ensure that your booking is confirmed. When booking within 30 days of booking commencement date, full payment is required.
c) Full payment of booking is required at least 30 days prior to commencement date – payments can be paid by bank cheque, DEFT, EFTPOS or credit card, incurring a 1.5% Credit Card Surcharge. (VISA or MASTERCARD ONLY). Personal cheques that are dishonoured will incur a dishonour fee.
d) If for any reason your payments are not received by the due dates, LJ Hooker Kingscliff reserves the right to cancel your booking and apply appropriate cancellation charges (see clause 4 cancellation conditions).
e) Personal cheques will not be accepted within 14 days prior to arrival.
f) Keys will not be given out unless full payment has been made.
g) Tariffs quoted are correct at time of printing and are subject to change without notice.
h) In the case of refurbishment of holiday properties, rental rates may be subject to increase without notice. Should this occur you will be notified and given the opportunity to pay the difference in tariff or receive a full refund of your deposit. We will offer you alternative accommodation if possible. If Guests choose to relocate to an alternative property, if the new property is of greater value than the original property booked, the extra cost will be at the Guest’s expense.
i) With the high demand of Christmas re-bookings, L.J. Hooker Kingscliff would appreciate if you could make you re-bookings during your present occupancy and confirm with the required deposit.
2. Security Deposit and Damage Protection Fee
LJ Hooker Kingscliff manage holiday properties to a very high standard, properties are finished and furnished with costly materials and products. You become responsible for any and all damage and loss to the property and its contents from the date and time you check-in to the date and time you check-out. Guest/s are responsible to advise LJ Hooker Kingscliff immediately if damage is found upon arrival.
You may pay a security deposit of $1000 (by direct deposit into our trust account or Credit Card Authorisation) that will be retained until our team has completed their inspection of the property after your vacate. Should the property be found to have damage, missing items or excessively dirty, the cost to repair or replacement of property and/or additional cleaning cost will be deducted from your deposit. The remainder of your deposit will be refunded to your nominated bank account within 14 days. You remain responsible for, and will be charged for, the cost of any damage, repair or replacement in excess of the security deposit.
Specific homes may require you to pay the security deposit, if you are a long stay guest (30 days or longer) or at the agent’s discretion, the amount of the deposit may be increased at the agent’s discretion.
When your reservation is made on-line, the damage protection fee described below is shown as an automatic charge. Should you elect to pay the security deposit in lieu of the fee, you may contact our holiday team and the applicable adjustment will be made to your booking. Should you reserve a property where a security deposit is required the fee for damage protection will be removed and the security deposit will be added to your booking.
The non-refundable $50 damage protection fee protects you from being charged for accidental damage that may occur during your occupancy. You remain responsible for any damage, repair or replacement expenses exceeding the amount of the cover of the damage protection fee, cover is up to the value of $1000. Damage protection does not cover damage or loss that is not disclosed, you must notify us if you cause any damage. To avoid erroneous blame, you are required to immediately notify our team if anything is amiss when you arrive at your holiday accommodation. Prior to, or immediately upon, vacating your holiday accommodation, you must inform our staff if there have been ay incidents of loss or damage that have occurred during your occupancy. Damage protection does not replace or negate your responsibility for all members of your party as a primary guest/renter. It does not pay for an act of intentional or negligent destruction, pet damage, re-keying, property damage resulting from motorized vehicles or watercraft use, additional cleaning if your holiday accommodation is left excessively dirty. This cover is for accidental damage to the value of $1000 and anything in excess of this will be payable by the guest/renter.
All guest/renters are require to supply a credit card number if you elect to use the Damage protection fee. If payment is made online using a credit card, the credit card number will be stored against your booking, if you wish to pay Direct Debit, DEFT, Bank Cheque or EFT you will be require to supply a credit card number upon check-in. The agent has the rights to deducted anything in excess of the protection fee from the guest/renters nominated credit card.
In the event the damage protection fee has been charged during an on-line booking and the damage, and the damage protection is not an option for the holiday accommodation you have reserved, the fee will be deducted and the security deposit added to your booking.
The damage protection is offered, administered, and funded solely by LJ Hooker Kingscliff and we are solely authorised to determine the nature of the cover
3. Guest Responsibilities
a) Guests may only park vehicles in the designated areas.
b) The property must not be used for unlawful purposes.
c) Guests must comply with the by-laws, rules and regulations of the Body Corporate property (if applicable) and any reasonable direction of the operator. The booking will be terminated if any guest fails to comply after receiving a warning.
d) All guests must conduct themselves in a proper manner so as not to cause a nuisance, including excess noise, or interfere with the use or enjoyment of the property for other occupiers or neighbouring properties. Unruly, loud or offensive behaviour will not be tolerated. If complaints are received this may result in termination of the booking and loss of unused balance of accommodation. A penalty fee of up to $1000 will also apply.
e) Parties and Functions are strictly prohibited. Immediate termination of the booking without refund may result. A penalty fee of up to $1000 will also apply. LJ Hooker Kingscliff has a NO PARTY POLICY.
f) It is the guest’s responsibility to maintain the cleanliness of the property during the lease period.
g) Smoking inside all properties is prohibited. Guests must discard cigarette butts into the rubbish bins. Cigarette butts discarded into garden beds may incur an additional charge for cleaning.
h) Children must not jump on beds. Damage resulting from children jumping on beds will be at the cost of the guest.
i) Departing guests must leave the property clean & tidy. This includes emptying the rubbish bin, washing, drying and putting away all dishes, emptying the dishwasher, emptying and cleaning of the refrigerator, oven/griller & microwave, cleaning of the BBQ, leaving the beds neatly folded back, turning off the lights & all appliances including air conditioning. Guests are required to secure the premises upon departure by locking doors and windows.
j) The cost of a standard clean is included in the tariff charged. LJ Hooker Kingscliff reserves the right to recover any costs above the standard clean from guests at or following a departure.
k) Council rubbish bin collection occurs weekly for general waste (red bins) & fortnightly for recycling (yellow topped bins). Notice of bin collection days are in the premises. Please place bins on the kerb the evening before, face out for collection. Additional services can be arranged through our staff at cost. A fee will be charged if any excess rubbish has to be removed.
l) No liability is accepted for any injury, debt, damage, loss, delay, expense or inconvenience caused directly or indirectly by events beyond the agent or owners controls. No responsibility is taken for guest’s property left on or near the premises. It is recommended that guests take out personal property insurance or adequate travel insurance should any unexpected situations arise before or during your travel period.
m) All guests are responsible for keeping the property secure during their stay and will be responsible for any theft or damage due to neglect in this area.
n) Damage to the property or its inclusions by guests or their visitors, other than fair wear and tear, must be reported to our holiday rental staff as soon as possible and arrangements made to pay for the cost of repair or replacement.
o) Furniture is not to be moved around. Items are not to be moved from room to room. A fee will be charged should these occur.
p) Should any native animals (frogs, snakes, possums etc) cause concern in the property, please notify our holiday rental staff.
q) If keys and/or remotes are lost, the locks may need to be changed at the guest’s expense. This may range up to $200 including replacement remotes and GST
r) Should a guest lock themselves out of the property a $200 call out fee is applicable.
s) No more than the registered number of guests are to occupy the premises, as each holiday property is equipped for a specific number of guests. No extra mattresses are to be brought onto the property. If the property is reported to be overloaded, the booking will be terminated and guests will be asked to vacate with no refund made.
t) Strictly no tents or caravans are permitted on the property.
u) Any areas designated as private by the owners are strictly out of bounds.
v) A description of the property and its inclusions is as accurate as possible. Without prior inspection, no guarantee can be given that a property will satisfy guest’s expectations.
a) If a guest cancels a confirmed booking more than 3 months prior to check in, the deposit will be returned less a $220 cancellation fee. Note the initial booking fee and any credit card charges are non-refundable.
b) If a guest cancels a confirmed booking less than 3 months prior to check in there is no refund
c) No refund is made on the unused portion of rent, if guests vacate the property prior to their departure date.
d) In the event of advance bookings being cancelled by the owner and/or agent, a full refund will apply.
e) Due consideration will be given, in consultation with the owner, to any cancellation at any time occasioned by exceptional circumstances.
f) We cannot accept responsibility for actions taken by the owner of the premises outside our control and we reserve the right to cancel any booking, as per the owner’s instruction. In this event, we will notify you as soon as possible and do our best to arrange other accommodation or dates suitable to you, failing which all deposit monies paid will be refunded, but no other claim, right or action or demand shall exist in or be made by either party.
g) Bookings are taken by the agent in good faith, however, the guest acknowledges that the agent does not own the property and that the owner may instruct the agent to cancel or ask the guest to amend the booking dates at any time up to the day of check in.
5. Change of Property/Dates
a) For a change of accommodation dates, more than 3 months prior to arrival a $110.00 administration fee will apply and subject to availability.
b) For a change of property, more than 3 months prior to arrival, Cancellation clause 4 applies.
c) No fee will apply to extend the dates of your holiday booking; however this is subject to availability.
6. Arrival / Departure Times
a) Arrival time is from 2pm on the day of arrival and departure time is strictly 10am on the date of departure. Extended stays may be permitted, if available, and prior arrangement has been made. A fee may apply for late departures if no prior arrangements are made.
b) On departure the keys must be returned to our office. Lost or damaged keys will be charged. For after hour departures, a key slot is located in the front glass door of the office.
c) Keys are to be collected from our office on arrival. Our office is open Monday to Friday 9am-5pm, Saturday 9am-4pm and operates on New South Wales Eastern Standard Time. LJ Hooker Kingscliff is located at Shop 4/106 Marine Parade, Kingscliff, NSW, 2487.
d) If you intend to arrive after hours please call our office prior to your arrival to make alternative arrangements. For after-hours arrivals, we have a key safe located at our office. No arrivals after 9pm.
a) All properties are fully self-contained. Linen (sheets, pillow cases, bath mats, hand towels, bath/beach towels & tea towels) is not included unless otherwise stated in the advertised description. Pillows, mattress protectors and blankets/doonas are supplied.
b) Additional cleaning services and linen hire can be arranged at a reasonable cost, including any special requirements (BBQ cleaning, cots, highchairs, etc) at the time of booking.
c) Linen must be used on all beds.
d) Where linen is supplied, in particular Resort Accommodation, some will have the linen bagged ready for your use inside the room at the entry, others may have the beds premade.
e) Where applicable, you will be required to place the linen back into the bag supplied prior to your departure for collection.
f) An extra charge will be incurred if linen is damaged.
a) Pets are not permitted on the premise unless the property is designated ‘Pet friendly’. In the case of ‘Pet friendly’ accommodation, a charge of $120 is applicable per animal, for the duration of the stay.
b) Upon departure of these properties all dog droppings must be removed from the premise and disposed of properly. If this does not occur a cleaning fee may be charged to the guest.
c) If pets, which have been approved, are found inside the premise, the booking will be terminated and the guests will be asked to vacate with no refund made.
d) If pets, which are unapproved, are found on the premises, the booking will be terminated and guests will be asked to vacate with no refund made.
e) Any pest control required as a result of a pet inside and/or on the premise will be charged to the guest.
9. Faults/ Problems
a) All holiday properties under LJ Hooker Kingscliff management are privately owned and are rented on a fully self-contained basis. In the event of faults and/or malfunctions of appliances or inclusions, there is no obligation from the owner or LJ Hooker Kingscliff to compensate or discount.
b) LJ Hooker Kingscliff will accept no responsibility for any inconvenience with machinery breakdown. The agent’s best endeavours to repair, replace or hire an alternative will be undertaken.
c) If a situation arises which we have no control, LJ Hooker Kingscliff reserves the right to move guests to alternative accommodation subject to availability at their discretion or at the direct instruction of the property owner. If this is the case, we will notify all guests as soon as possible and make every reasonable effort to make sure that they are satisfied with their new address.
d) Should a tradesperson be sent out upon a guests request to carry out a repair that was unnecessary, the cost of the callout will be at the guest’s expense.
e) Guests must inform our office immediately if the property is damaged or not clean, otherwise they are deemed to have accepted the property in the condition of arrival. If a property is reported as stale (dirty), LJ Hooker Kingscliff reserves the right to have the property cleaned ASAP, if not within a reasonable time the guests shall have the option to relocate. If guests choose the relocate to an alternative property, if the new property is of greater value per week than the old property, the extra cost will be at the guest’s expense.
f) Lost Property – if requested we will endeavour to recover and return items inadvertently left in a holiday property, but we take no responsibility for the recovery or return of these items. Postage and packaging is at the guest’s expense. Low value items will be held for claiming, if returned to our office, for a maximum of 2 weeks and if not claimed will be disposed of.
g) LJ Hooker Kingscliff may inspect the property with reasonable notice and at any time without notice if there is any belief that there has been a breach of these conditions herein.
h) If the occupancy ends or the lease is terminated, guests must immediately vacate the property. LJ Hooker Kingscliff is authorised to perform any action required to enforce the eviction of any guest and removal of guest’s property.
i ) From time to time body corporate maintenance will be scheduled to apartment buildings during your stay Notice of 7 days or more will be offered for common areas and the guest accepts to acknowledge access as required
10. Properties for sale
a) When a booking is made, the deposit is accepted for the present owner at the time. If the property is for sale and the ownership changes before your holiday, we cannot guarantee that the property will remain available. A full refund will be provided if this is the case.
b) We cannot accept responsibility for decisions made by the new owner.
c) If a property is sold guests will be notified, where possible, allowing suitable time to organise alternative accommodation.
d) If a holiday property is listed for sale while guests are in residence, the occupier agrees to allow the owner or agent to conduct inspections with prospective buyers at mutually convenient times, by appointment.
11. Excessive Noise Policy
a) Tenants will make every possible effort to ensure that they do not interfere or cause a nuisance to neighbours. Excessive noise can be a major cause for complaint. Loud music, televisions and partying that causes excessive noise will not be permitted between 9:00pm to 7:00am.
b) All laws must be observed, you are in a residential area and regard must be paid to the quiet enjoyment of other occupants in the building and neighbouring properties. Noise pollution is a punishable offence by law and as such we reserve the right to immediately terminate the tenancy without refund for any breach of this condition. A penalty fee of up to $1000 will also apply.
c) If the agent requires the assistance of a Security Company, the guest will be charged $200 for their assistance.
a) LJ Hooker Kingscliff has endeavoured to maintain the accuracy of the content with their websites. However from time to time aspects of the content may be out of date. Certain information is provided by others including, owners, and for that we accept no responsibility for its accuracy.
b) LJ Hooker Kingscliff acts as the letting agent on behalf of the owners and in accordance with the owner’s instructions. LJ Hooker Kingscliff reserves the right to take appropriate remedial action and/or seek compensation for any serious breach of these conditions of letting.
Terms and Conditions correct as at 05/03/2018.